Procedures for Trading/Giving Up Assigned Practice ice

SHARED ICE OPTIONS

1.GIVE YOUR ICE TO THE OTHER TEAM - Notify the other team and the arena manager via email asap (cc ice scheduler) and delete event from your calendar. The other team should update their own calendar to solo.

2.EXCHANGE FOR SOLO WITH TEAM ASSIGNED TO SHARED ICE - When you find an agreed upon date for a future solo, send an email to arena managers (cc the ice scheduler). Each team should update their calendars for both practices to either remove the event or change it to solo.

3.OFFER YOUR 1/2 OF SHARED ICE FOR TRADE - Add the event to the available ice calendar. Edit the event by adding AVAILABLE FOR TRADE to the beginning of the title and tag “AI” Include your name and contact information in the description. If you reach an agreement with another team, notify the arenas by email and any include the other teams affected (cc ice scheduler). Edit the original events removing the tag for your team and AI if necessary and adding the new team.

Ideally shared ice is with a team at the same level or one above or below - ie Bantam & 15s or Peewee & Squirt, not squirts & bantams or 12s& Jr Gold

Levels are: Squirt-10U, Peewee-12U, Bantam-15U, Jr Gold

SOLO ICE OPTIONS

1.GIVE IT UP - If you don’t want to trade and just want to give the ice up you must put it on the “available ice” calendar ASAP. Edit the event by adding AVAILABLE ICE before the title of the event, tag “AI” and include your contact information in the description.

When another team claims the ice, notify the arena via email (cc ice scheduler) and remove the ice from your calendar and the AI calendar and tag the other team and it will show up on their calendar.

2.TRADE - If you want to trade your solo ice with another team, edit the event adding AVAILABLE FOR TRADE, tag “AI” and include your contact info in the description. When an agreement is reached with another team email arena managers (cc ice scheduler) with details and each team must update their own calendar by removing their team tag and AI and tagging the other team.

Scheduled Ice

• If you can’t use the scheduled ice time because of a conflict, it is your responsibility to either trade with another team or donate the ice to another team.

• Ice times can only be traded with, or donated to, other OYHA teams. The process for updating the schedule on SportsEngine is detailed in the Manager Handbook.  The process to check for available ice time, or ice time available for trade, is also detailed in the Manager Handbook.  

• Please note that the ice scheduler will not be responsible for trading or adding ice times.  All ice must be utilized as is unless the process in the Manager Handbook is followed with respect to trading with, or donating to, other teams.

  • This must be done at least 48 hours in advance of scheduled ice time.

  • If the process is not followed and ice time goes unused, teams will be fined $300.  Ice is at a premium.  Please be considerate of ice needs and do not put the Board in a position to assess any fines for lack of ice usage. 

• Team Managers, Scrimmage Coordinators and Coaches should be familiar with the SE process to trade or donate ice time.

• If a team’s scheduled ice time is not used because of problems with the arena, inclement weather or another unforeseen and unmanageable issue, please contact Avario.  This must be done within 24 hours of the incident.  

• If an arena is closed because of weather conditions, we will try and send an email out ASAP. 

Also note that if ice is simply canceled, even well ahead of time, teams can expect that their overall ice allocation at the end of the season will be lower than that of their peer teams.  We try and equalize it going into the season and can't be responsible for unequal allocations if teams simply cancel for periods of time.